What Could Your Sales Team Do with 550 Extra Hours? | AI RFP Automation for Hotels

Let AI RFP Automation for Hotels Transform Your RFP Emails

Every group sales inquiry is an opportunity—but only if your team has the time to respond. Too often, that time gets eaten up by manually reviewing emails and attachments, pulling out event details, and entering them into your system.

Enter Email to RFP, a powerful AI RFP automation for hotels that’s a new add-on to Amadeus MeetingBroker® that automatically transforms email inquiries into structured leads. It’s the fastest way to reclaim lost hours and convert interest into revenue.

You Could Save 550 Hours a Year — Without Lifting a Finger 

Sales teams spend a surprising amount of time manually inputting inquiry details from emails, each one taking precious minutes to process. Over time, that adds up to hundreds of hours spent on administrative work.

With Email to RFP, you can save up to 550 hours per year^[1] by automatically pulling key information from every emailed inquiry.

“Saves a lot of time for the admin team that manages new inquiries.”

—Ross Javornik, Director of Sales, Omni Atlanta Hotel at Centennial Park

How it Works

When an RFP inquiry arrives via email, simply forward it to a dedicated inbox. From there, AI RFP automation for hotels takes over with Email to RFP, which:

• Uses Generative AI to extract key details from emails and attachments — including contact info, guest room counts, event specs, catering needs, and more.
• Creates structured RFPs in MeetingBroker and leads in Amadeus Delphi® (when integrated).
• Logs every inquiry, even declined ones, for complete visibility into your group demand.

Why It Matters

• Save time by eliminating manual data entry from email inquiries
• Respond faster with structured RFPs created automatically
• Drive conversion by capturing and acting on every opportunity

Let AI Do the Heavy Lifting

Email to RFP is available as an add-on to MeetingBroker, which and integrates seamlessly with Delphi.

Want to learn more or see it in action?
Discover how AI RFP automation for hotels can revolutionize your sales team’s productivity. Contact us today to see how Email to RFP and MeetingBroker can drive efficiency and conversion for your team.

[1] Data validated through an ROI calculator based on beta customer feedback, using average email volume and time spent per email as observed in Delphi users.