5 tips on how to respond to an RFP – Originally published by our partners at CENDYN
Before we dive in, be sure to visit our ultimate guide to grow events and group business for an all-encompassing rundown of events, sales and catering tips, data points and best practices.
eProposal, packs a powerful punch, empowering you to respond to RFPs with personalized, on-brand and media-rich proposals in seconds. Its comprehensive dashboard means editing content, managing and tracking your proposal’s lifecycle has never been easier. Today we’ll share 5 awesome tips on how to respond to an RFP that will help you stand out above the competition, respond faster to inquiries and ultimately, win the business.
1. Unique proposals created in minutes
Design unique, personalized proposals that look like mini websites via an intuitive dashboard that lets you tell your story with ease. Select branded headers, add relevant content that’s already stored in the system and create branded, customized responses to each proposal in minutes instead of weeks. You can even clone, copy and edit existing proposals, cutting down on the manual work required and allowing you to respond even faster to the next RFP. Don’t forget …. 70% of first responders get the business!
2. Integration with other hotel systems
eProposal integrates with Amadeus Sales & Catering (Delphi and hotel SalesPro), saving you valuable time and streamlining the entire process. That means no duplication of efforts or re-keying all of your room block and event block information. eProposal pulls in the work you reserved on those other systems seamlessly. With this time saver, you’re able to respond to RFPs quicker than ever before.
3. Video messages inside the proposal
Create and send personalized videos by embedding them directly into your online proposal. Record a quick, personal introduction on the fly that will set you apart from the competition and establish your business as more than just a faceless venue. You can also use your video to highlight key features of your property, meeting venues, and amenities.
4. Tracking in real time for increased response times
Track the number of views on any proposal and receive alerts as soon as the customer accesses that proposal through eProposal’s built-in administrative dashboard. This feature lets you increase efficiency and respond faster than the competition by putting real-time intelligence at your fingertips
5. Branded greetings to keep conversations flowing
Send branded birthday and anniversary greetings, thank you notes, and other special messages with eCards. Offering unlimited users and usage, eCards are simple, electronic postcards that are accessible from the dashboard where your proposal is stored. They are also trackable and can include attachments for even more impact. Think of all the applications! This is a great way to follow up on your proposal and keep the conversation going.
We hope these 5 tips on how to respond to an RFP were useful to you! Feel free to contact us if you have any question.