5 Tips on Creating Responses to an RFP | Hotel Sales Software Solution

Top 5 Tips on Creating Responses to an RFP

Eric Oppegaard

amadeus hospitality woman using tablet

Originally published by our partners at CENDYN

eProposal, packs a powerful punch, empowering you to respond to RFPs with personalized, on-brand and media-rich proposals in seconds. Its comprehensive dashboard means editing content, managing and tracking your proposal’s lifecycle has never been easier. Today we’ll share 5 awesome things about eProposal that will help you stand out above the competition, respond faster to inquiries and ultimately, win the business.

1. Unique proposals created in minutes
Design unique, personalized proposals that look like mini websites via an intuitive dashboard that lets you tell your story with ease. Select branded headers, add relevant content that’s already stored in the system and create branded, customized responses to each proposal in minutes instead of weeks. You can even clone, copy and edit existing proposals, cutting down on the manual work required and allowing you to respond even faster to the next RFP. Don’t forget …. 70% of first responders get the business!

2. Integration with other hotel systems
eProposal integrates with Amadeus Sales & Catering (Delphi and hotel SalesPro), saving you valuable time and streamlining the entire process. That means no duplication of efforts or re-keying all of your room block and event block information. eProposal pulls in the work you reserved on those other systems seamlessly. With this time saver, you’re able to respond to RFPs quicker than ever before.

3. Video messages inside the proposal 
Create and send personalized videos by embedding them directly into your online proposal. Record a quick, personal introduction on the fly that will set you apart from the competition and establish your business as more than just a faceless venue. You can also use your video to highlight key features of your property, meeting venues, and amenities.

4. Tracking in real time for increased response times
Track the number of views on any proposal and receive alerts as soon as the customer accesses that proposal through eProposal’s built-in administrative dashboard. This feature lets you increase efficiency and respond faster than the competition by putting real-time intelligence at your fingertips

5. Branded greetings to keep conversations flowing 
Send branded birthday and anniversary greetings, thank you notes, and other special messages with eCards. Offering unlimited users and usage, eCards are simple, electronic postcards that are accessible from the dashboard where your proposal is stored. They are also trackable and can include attachments for even more impact. Think of all the applications! This is a great way to follow up on your proposal and keep the conversation going.

Planning for Hospitality Recovery

In partnership with global hospitality organizations HSMAI, IoH, and HOSPA, we developed a series of recovery eBooks to help hospitality professionals chart their course for recovery in the aftermath of COVID-19. Together, we conducted surveys and interviews with dozens of global industry experts and leveraged Amadeus’ internal expertise to compile specific, actionable ways to build and execute recovery plans across marketing, sales, revenue management, and operations.