Amadeus Hospitality Diagramming – Event Floor Plan Software

Amadeus Hospitality Diagramming is an interactive, cloud-based program that helps event planners and venues collaborate throughout the booking lifecycle to design customized event floor plans and layouts. By providing event visualization capabilities that represent your space and your resource inventory, you can deliver on the meeting experience, plan events faster, easier and more accurately.

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Personalized experiences

When it comes to organizing functions and creating event diagrams, modern-day planners are conducting more initial research on their own to determine if a venue and its function space will be feasible for their needs. Since events can make up 15 to 50% of revenue for many types of venues, it’s now more important than ever to deliver a fully personalized experience to your potential guests — no matter if it’s for a simple board meeting or an elaborate wedding.

Amadeus Hospitality Diagramming equips venues with interactive website tools for potential guests, as well as a complete operational event diagramming and management program.

Website Edition

The Amadeus Hospitality Diagramming Website Edition is our front-facing, interactive tool that helps event planners during their research and shopping phase to visualize their event in your function space. Website Edition is mobile-ready and can be integrated with your current website so viewers are equipped with all the information and visuals they need to envision their event in your function space and then share the details with you so you don’t miss a step.

With Website Edition, event planners can view and explore all the essentials:

  • Accurate event floor plans – Planners can view the complete layout of your venue, including ballrooms, atriums, stacked floor plans and other room amenities.
  • Capacity charts – Display fire codes, maximum occupancies and suggested attendee numbers.
  • Local area maps – Include nearby dining, shopping, entertainment and more to give guests a complete scope of the area.
  • Imagery – Associate pictures and videos to your meeting space to allow planners to see what they can expect to experience
  • 3D virtual walkthroughs – Give users a detailed, interactive view of their venue setup.
  • Multiple language options – Guests from around the world can explore your venue offerings by selecting the appropriate language.

Venue Edition

Our Venue Edition is designed to streamline operational execution. Using a visual, interactive and collaborative event diagramming tool, venues and planners establish clear understanding of event requirements, enabling the best event execution. As a cloud-enabled program, you can use Venue Edition on mobile, desktop or tablet devices from anywhere with internet access.

Venue Edition will help you better capture and communicate customer expectations and equip you with the tools you need to deliver a personalized experience, including:

  • Space visualization – The exact specifications of your venue can be implemented from architectural CAD files and drawings of your space. If these aren’t available, we can visit your property to guarantee accuracy or you can use the provided templates.
  • Highly detailed, accurate room plans – Add tables and chairs, color coordinate items, label areas and use gridlines to provide comprehensive detail. Your resource inventory is added to represent your meeting capabilities.
  • Virtual, 3D walkthroughs – Your mockups can be transformed into 3D walkthroughs so that you and the event planner can have a 360-degree view of the function space.
  • Intuitive interface – Our hospitality software tools are industry specific and simple for anyone to use. CAD experience isn’t necessary, as there is an easy learning curve and an initial tutorial to help you get comfortable with the program.
  • Sharing and collaboration capabilities – When you’re ready for feedback, approval or a review, your diagrams can be saved to a booking, exported as PDFs for easy sharing or printed out to share with the planner and internal teams.
  • Integration capabilities – Amadeus Hospitality Diagramming can also be used with our RFP and Sales and Catering solutions.
  • Import capabilities – Import diagrams from Website Edition or MeetingMatrix.

With Venue Edition, you’re able to streamline your existing processes while introducing new capabilities that will help you deliver on the meeting experience and assist you in generating repeatable opportunities

Frequently Asked Questions

Q: What devices can I use to access Event Diagramming?

A: Both the Website Edition and Venue Edition can be viewed on any internet-capable device. However, larger devices will offer a better user experience, especially for the interactive components.

Q: What will happen to my current MeetingMatrix setups?

A: You can upload a MeetingMatrix diagram file into the hospitality diagramming software so you won’t lose any of your data.

Q: What if I have Delphi Diagrams?

A: We will work with your team to convert your floor plans to the new solution.

Q: What if I run into problems with the software? Is support available?

A: We know that the hospitality industry runs during non-conventional hours. That’s why Amadeus Hospitality Diagramming subscriptions include 24/7/365 support. You can contact our support team and speak to a live person who will be able to help you right away.